Official Parish Council page North Muskham Parish Council Meeting Minutes:       Minutes of the Parish Council Meeting Held on Monday 19th July 2010 at 7.15pm in the MRCC.   NB: These minutes are subject to formal approval by the Parish Council at the next Parish Council Meeting on 13th September 2010. Present: Ian Harrison (IH), Gary Hobbs (GH), John Geeson (JG), Paul Morris (PM), Phil Beddoe (PB), District and County Councillor Sue Saddington (SS), and 8 members of the public.   1.     Apologies for absence – Brenda Dickinson (BD) and Cheryl Patterson (CP).   2.     Declaration of interests – PB declared a prejudicial interest in item 6a   3.     Approve minutes of Parish Council Meeting held on 14th June 2010 – Proposed PM, seconded JG, all in favour.   4.     Public 10 minutes Session   a.     IH apologised for the postponing of the planned meeting from 12th to 19th July due to the likelihood of there not being quorum at the meeting on the 12th.   b.    Concerns raised over bus stop without shelter outside school playground.  IH advised that the County Council would have carried out full risk assessment and shelter and sign are imminent.   c.     Further query over the season tickets that Marshalls were looking in to.  IH advised that meeting with John Marshall on 3rd Aug and will explore further then but PC had been advised of delays with the new machines.   d.    Problems with litter near to the fishing lakes at South Muskham.  PM to speak to James Burnett on behalf of PC.   5.     Sue Saddington Session – c/f to SS arrival.   a.     Playgroup garden plans – SS offered £500 from budget towards the garden area.   b.    MRCC/Post Office Plans – SS has written support. SS has heard of plans that Sutton on Trent Post Office will be closing for refurbishment and open with a new service that could suggest a visiting post office arrangement. Therefore SS gives full support to getting a service to North Muskham for use by all the neighbouring villages as well as NM residents.   c.     Pocket Park – Poor areas due to be reseeded in autumn.  SS has given £300 to school, for the use of the water to hydrate the turf.   d.    Bus shelter on Nelson Lane is on its way.   e.     Network Rail Bathley Lane Crossing SS has had no response since the survey conducted in March 2009 on behalf of Network Rail over whether new road/bridge over crossing.  Has written for an update and now been advised that there has been a decision to terminate the project since there have been no more incidents of aerials touching overheads.   6.     Planning   a.     Playgroup garden at MRCC.  All councillors had proposed plans, IH outlined plans and quote and confirmed interest of the PC as owners of the land, have to approve the structures on it.  Need to look at sustainability and impact.  VHC had advised that formal planning permission was not required.  IH suspended meeting to allow playgroup chairman to outline plans. Meeting reconvened.  (SS arrived at meeting) Plans will include 5ft perimeter fence with locked gate access, a sand pit, playhouse, benches, flower beds and storage shed. GH proposed that supportive of idea in principle, but concerns over the fence height may make target for break ins.  IH expressed concerns over height of fence impacting on light levels in meeting room and small hall and also concerns over a locked 5ft gate as means of fire escape or general evacuation/access for health and safety. IH propose that some of the PC meet with Jude Andrews (VH chair) and playgroup committee members outside PC meeting to agree details.  Seconded by PM, all in favour.   b.    Planning application 10/00836/FUL for erection of timber frame shed to aid renovation work at Littledene, Nelson Lane. PB declared prejudicial interest and left room for this item. IH outlined plans and suspended meeting to allow applicant to speak. IH reconvened the meeting.  GH proposed to support the proposals subject to the District Council placing a condition that the proposed shed will not be used for business or residential purposes.  Seconded by PM, all in favour. (PB returned to meeting).   c.     Development of the third local transport plan IH read out and has completed priorities for village.  High priorities – Public transport – bus service, reducing need to travel, free bus travel.  Low priorities – public transport interchanges, new roads/local road schemes, ‘active’ travel.  Seconded by JG, all in favour.  KB to send on and list the relevant sections of survey in the response.   d.    Mobility Strategy Consultation IH proposed KB send on relevant survey sections, seconded by PM, all in favour.   e.     SHLAA & Consultation Responses Report                                             i.    Change to assessment conclusions IH confirmed detail all on disk held by clerk.  Also listed on DC website. Listed change for land at Manor Farm Cottages amalgamated with land at Trent Farm giving a proposed yield of 34 on the increased site. Plus, also states that ‘it should be noted that under the provisions of the DC’s Publication Core Strategy, it is proposed that North Muskham will no longer have a Village Envelope and any development will be considered against the provisions of Spatial Policy 3’.   7.     MRCC Post Office Facility Proposal IH shared proposal from Jude Andrews seeking PC support for an application for a 2 hour drop in PO service similar to Norwell shop.  Either a Mon or Thurs to coincide with Lunch Club or Library day. PB asked if long enough for 2 hours.  IH suggested that may weaken future arguments over where facilities go should the shop close in the future.  Plus, if not well used, weakens argument further still.  PM proposed that KB send letter of support from the PC referencing survey extract which JA already has.  Seconded by GH, all in favour.   8.     Substation – Mackleys Lane IH read letter from Ellie Gould of Central Networks Customer Liaison dated 15th June regarding the explosion and suggesting that there ‘was failed switchgear at the substation due to an increased level of moisture in the insulating oil, resulting in surface tracking on an insulator and the failure due to arcing between a live connection and earth.  It is suspected that the most likely cause was a flawed seal on a viewing window; however, the damage to the unit prevents us from determining this as the cause absolutely’.  The letter also detailed the investigation, technical changes to equipment and the replacement work that has now been done stating that ‘a failure is extremely unlikely’ Furthermore, should any failure occur ‘we are confident that any effects from a significant event will be contained within the switchgear housing and general substation area’. IH advised that Trevor Frecknall (TF) had responded to this and a further letter in reply was read out from Stephen Hennell, Senior Operational Safety Advisor at Central Networks Safety, Health and Environment Team.  This letter from Stephen restated what Ellie had written. Plus, he detailed the annual inspections and maintenance programme, the inspection of other units, the suitability of high voltage cables and joints used to connect switchgear, the switchgear housing and substation fence and the substation location. He concludes that ‘Central Networks are content that the location of Mackleys Lane substation is suitable and there are no plans to relocate it elsewhere’.  Plus, he states that he ‘hopes the information is sufficient to satisfy you that the substation and the replacement switchgear at Mackleys Lane does not present the risk to the safety of the public that you believe’. TF has sent a further reply to Ellie Gould in response to this and copied to the PC along with a request that the PC consider relocating the substation to a higher spot away from properties. IH also read a response from Mark Gough, HM Inspector of Health & Safety – He stated that he understood the anguish of residents due to the incident.  He states ‘that Central Networks believe the problem was probably due to the ingress of moisture into the equipment.  This reduced insulating properties of the oil and a flash over occurred’.  As a result a switching restriction has been put on this type of equipment.  He also states ‘that high voltage faults such as this are very rare.  When they do occur they are substantially contained within the substation compound and are of short duration, typically under a second to remove electrical power’.  As such the risks to the public are minimal’.  In 5 years he has ‘not been involved in a single incident related to substations that has resulted in injuries to members of the public, other than those related to vandalism or theft.  In contrast, there are around 24 deaths and many more injuries related to domestic premises every year.  The HSE does not have the power to order substations to be moved and would be unlikely to support such a call based on the information I have of this incident and its location’. KB also advised that when first queried this on Mon 24th May with Central Networks Customer Applications Team regarding a potential relocation/diversion, the cost could be somewhere in the region of £60,000 (subject to quote and feasibility study) and this cost would not be covered by Central Networks but by the Parish Council or individual/company applying to move it.  The land would also need to be found by the applicant for the new location too. PM proposed that the PC had now received the informed opinion of three experts with information provided on maintenance, safety and risks and that the PC should therefore remain neutral on this matter given the expert opinion. IH proposed that the PC do not proceed any further given the advice and information received and in view of the potential cost, the absence of available council land and also that other residents may be adversely affected by the suggested move along Mackleys Lane. In addition, the PC should write to Trevor and acknowledge all the work he has done in highlighting the concerns of residents, but advise that the PC do not support a relocation of the site for the reasons listed above.  Seconded by GH, all in favour.   9.     Highway Matters   a.     Log review Reports of a large pothole, Waltons Lane, KB to report to highways                                             i.    Reports that the Ferry Road bridleway from Trent Farm to Manor House Drive is getting overgrown.  IH proposed that may be an area for handyman to maintain in future.  GH advised that once legal case was complete, County Council committed to looking at improving the area.  GH to source letter and follow up.  GH proposed KB write to Rob Percy re fence and tidy up.  IH proposed ask handyman to cut back loose brambles in mean time, seconded by PM, all in favour.  IH will action with CP.   b.    A1 Traffic Noise IH advised of follow up reply from Highways Agency that they intend to start the process of investigating the noise levels in all First Priority Locations, including NM during autumn this year.  However, it is unlikely that the investigation process will be complete before autumn 2011.  This timetable is in line with that set out in Defra’s noise action plans.   c.     Delivery of Local Services IH read letter about the services that PC can provide.  IH/KB to identify areas with County for handyman to maintain.  IH propose invite Councillor Richard Jackson, Cabinet Member for Transport & Highways or a representative to attend meeting to discuss these options further.  Seconded by JG, all in favour.   10.  Environmental Issues   a.     Trent Flooding Risk – Trevor Frecknall and Mr & Mrs Hall have met with a representative from the Environment Agency over their concerns for flooding risk. Waiting for an update from that meeting.   b.    Fishing on Leengate Land IH read email from resident with concerns over the activities of fishermen using Leengate Lakes.  IH advised that he had spoken with Mr Nowicki’s brother, Mr Nowicki is back in the business on 16th Aug and IH will speak to then.  Concern over how to manage the area, Leengate would be unable to provide a bailiff for the area nor enforce any use of the land and need to balance that with the ability for villagers to enjoy the access that Mr Nowicki currently allows. GH propose that IH ask Mr Nowicki to confirm that ‘no fishing is allowed’ on the land.  IH propose to discuss with Mr Nowicki regarding signage and use and bring back to next meeting.  Also, IH will speak to antisocial behaviour team at District Council to seek advice on managing the antisocial behaviour of the fishermen.  Seconded by PB, all in favour.    c.     Dog Bins   Following request for new bins on Main St, KB queried with DC the use of the bins, they recommended emptying twice a week.  Since April, all bins are on weekly emptying except Mill Lane which is fortnightly.  IH proposed to monitor ongoing, seconded by PB, all in favour.   11.  Trent Vale Landscape Partnership Community Projects C/f to Sept meeting, Oct deadline   12.  Financial Matters   a.     Internal Checking Report – BD   b.    Chairman’s Allowance – (IH stated personal and prejudicial interest and took no further part in the discussion on this matter).  KB read excerpt from Local Council Admin book detailing guidance for chairman’s allowance.  The decision regarding the chairman’s allowance of £150, subject to guidance on the interpretation of allowances and in the form they can be made, was already made at the May meeting.  JG proposed to pay the £150 as agreed at the May meeting, seconded by GH, all in favour.   c.     DARE contribution by Parish Councils – BD checked with school, 12 children from year 6 did course this year.  Need to check numbers for 2010/11 year 6 on programme and donate accordingly – Sept agenda.   d.    Accounts payable                                             i.    VHC Room Hire – may/June - £20.00 – PM/JG, AIF                                            ii.    NSDC Village Survey Printing - £82.25 – JG/PM, AIF                                           iii.    IH – Gazebos for festival - £155.93 – PM/JG, all in favour.  GH proposed KB write to VHC to request payment for one of the gazebos, seconded by PB, all in favour.                                           iv.    T Frecknall – Printing costs for festival - £53.13 – JG/PM, AIF   e.     Clerk overtime – May & June £324.12 – PM, PB, AIF.  IH advised that additional hours due to work on festival and CDG.   13.  CDG Update   a.     Riverside Festival – IH thanked all who helped at this event, all councillors, Nick Hutchins, Trevor Frecknall, Di Baines, Gill Harrison, Church, History Group, Andy Willey and the many others.  Feedback very positive.  Concern that as becomes larger, more difficult to manage.  Query whether should go back to MRCC and the fayre.  Need to agree who funds then go to.  May look at alternating between the two sites each year.  Formal review planned for next week.                                             i.    Accounts Updates & Donations KB advised clear £1500+ fund raising profit for the lunch club.  Thanks to The Ferry, RWE nPower, Richard Thompson’s Ice Cream Van and the Methodist Church for their kind donations.  GH proposed a £50 donation to St John’s for attending, seconded by JG, all in favour. £500 received from The Ferry Inn – KB to send thank you letter and receipt. £500 received from RWE NPower – KB to send thank you letter and receipt. Need to review stalls payments/donations at the review meeting. Need to also review the donations to the Lunch Club and when to make payments of the funds raised.   b.    CDG Team Updates IH clarified the 6 key items from the survey that PC committed to look at.  All now covered in terms of reviewing, except allotments.  IH propose put on Sept agenda and KB wrote to DC and NALC for advise when cannot identify piece of suitable land. Suggestion that consider rental arrangement for people with large gardens who may consider allowing use as an allotment in return for keeping rest of garden.   14.  MRCC Update   a.     Minutes 14th June 2010.  All circulated   b.    JG advised that lottery meeting at MRCC was a success.  IH asked that review use by Out Of School Club in hols and impact on other clubs such as pilates.  JG speak to secretary and confirm the agreement.  Seconded by GH, all in favour.   15.  Clerk Work Review – (Item discussed confidentially at end of meeting) IH proposed that KB do core clerk PC activity till January 2011, the CDG will meet and do notes themselves and feed back into PC meeting.  Agreed by all and advised to Clerk.   16.  General Correspondence   a.     Travel & Transport Briefing   b.    Fire & Rescue Magazine   c.     Npower newsletter   d.    Healthcare in Newark newsletter – IH raised concern over ambulance response times and provision.  IH proposed KB write to them and ask for update for Muskham.  Copy in Patrick Mercer.  Seconded by JG, all in favour.   e.     Planning & Landscape Briefing   17.  Additional Urgent Matters   a.     Handyman Insurance - £211.68 to RBS Insurance Services – KB to advise of last years figures.  PM/GH approved payment, all in favour.   b.    Handyman Invoice for work and petrol from May to July - £278.00 – GH/PM, all in favour     Kirsty Beaumont – Clerk to Council – 19th July 2010 --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Minutes of Meeting held on Monday 14th June 2010 Minutes of the Parish Council Meeting Held on Monday 14th June 2010 at 7.15pm in the MRCC.   NB: These minutes are subject to formal approval by the Parish council at the next Parish Council Meeting on 12th July 2010. Present: Ian Harrison (IH), Brenda Dickinson (BD), Gary Hobbs (GH), John Geeson (JG), Paul Morris (PM), District and County Councillor Sue Saddington (SS), Cheryl Patterson (CP), Phil Beddoe (PB) and 6 members of the public.     1.     Apologies for absence - Kirsty Beaumont (KB) Clerk.     2.     Chairman to sign declaration of acceptance of office  - c/f to July for KB to witness     3.     Declaration of interests – none     4.     Approve minutes of Annual Parish Council Meeting held on 17th May 2010 – Proposed PM, seconded GH, all in favour.     5.     Public 10 minutes Session     a.     It was reported that Church wardens have had some phone complaints regarding the Church wall and boundary- CP confirmed that the Church wished it to be known that they are entirely happy with the newly constructed boundary wall and have no issues with it.  Plus, English Heritage have visited and approved same.     b.    Eric White- raised dog fouling again on Main Street. IH suggested the only remaining measure of control is enforcement and GH proposed, seconded by CP that the Council to write to Environmental Services and ask them to liaise with the Chairman direct prior to enforcement surveillance being undertaken. IH to inform them of risk times and locations. To emphasise this in minutes in Church Magazine and on notice boards in village.     c.     Speeding bus- BD reported she had received a complaint. IH suggested that we need times, dates and registration number to pass onto Marshalls in first instance. BD to pass info to KB for her to write to Marshalls.     6.     Sue Saddington, District & County Councillor Session     a.     Confirmation from County that the Bus shelter is to be moved around the corner onto the provided hard standing on Nelson Lane.  IH sought and received assurance from SS that this move would not impact on the future likelihood of re-instating at least a minimum bus service along Main Street and over South Muskham crossing.     b.    SS read from a letter she had received from NCC which suggested that bus services may be       at risk if the PC continued to comment adversely on the quality of the bus services provided and that the owner of Bus Company was concerned by the intimation within the village survey that the buses were dirty and the staff non courteous.  GH was concerned with the tone of the CC letter and defended the right of the PC to ask pertinent questions regarding any public service. IH suggested that there had been a misunderstanding of the survey and that the actual survey results which confirmed general high satisfaction of the service will be shared with Marshalls. In addition it was emphasised that the questions used were standard transport survey questions and that no suggestion of inferior quality was intended or inferred. IH  proposed and GH seconded that KB invite John Marshall to a future meeting of the council when all of these issues can be aired not least as the Marshalls bus service is critical to the future needs of the village especially as the village age profile gets older.     c.     Pocket Park- general annoyance and frustration emphasised by all present, SS confirmed that in view of the ongoing problems with the weeds and lack of grass growth that the area be turfed asap. She also stated that she would ask the School if they would let the PC handyman water this using school water via a hose.  SS offered to contribute to the cost of water if required.  SS left the meeting.     7.     Greening in the Community IH advised of request regarding a presentation on Greening The Community and the councillors agreed to it being at the next meeting on Monday 12th July.     8.     Planning     a.     Application for tree work 10/00714/TPO – On Public Open Space between The Grange and The Park.  Proposed management plan works by NCC. IH advised PC and content noted.     b.    Draft Library Service Contribution Policy Consultation IH outlined proposals.  Proposed IH, seconded PB that KB return the following comments and state the concern of the council to this suggestion:                                               i.    With internet access/internet books, will not the demand of the library service decline in the future?                                              ii.    Will the money be ring fenced?                                             iii.    Why not (to save costs) seek the amalgamation of College and Town Libraries into one operation?                                             iv.    This may stop the use of and quantity of 106 monies going to other and local infrastructure needs.     9.     Sub Station – Mackleys Lane. IH informed the meeting that the Clerk had written to EON and IH had emailed the HSE regarding the fire and seeking confirmation that a risk assessment had been made of the site, the outcome of that assessment and confirmation that the site met all safety criteria etc.  The meeting was suspended to allow a resident who adjoins the substation to voice continuing concerns of danger and apparent lack of progress.  IH reconvened the meeting.  IH suggested that the PC was doing all that it could to seek the required assurances.  GH proposed, seconded by JG that the PC write again to chase progress and with a view to considering further any reply at the next PC meeting and making a decision over whether to submit an application for the movement of the site, notwithstanding that an alternative site would have to be found.     10.  Highway Matters     a.     Log review – KB to chase outstanding     b.    A1 Traffic Noise – IH read out a response from DEFRA confirming that the portion of the A1 at the village was included as a ‘First Priority Location’ and that it will be examined in due course by DEFRA and actions taken subject to resource and priority approval.  BD suggested that the village has always and will always suffer from the A1 noise due to its close proximity.  However, GH proposed, seconded by PM that KB write again to DEFRA seeking further clarification as to when this was likely to happen.     c.     Network Rail – Carlton Gate Box Visit – Noted, pending contact from gate manager.     d.    Severe Winter Weather Comments – KB to reply that: Notwithstanding need for regular refilling of grit bins, PC requested that a 10 tonne quantity of salt/grit for the PC to hold under cover and that they themselves would spread in the event of ice etc on pavements.  Is this possible?  If they cannot supply, can the village purchase some and do spreading on pavements given that County treatment of such is unlikely and the growing age and infirmity of some village residents?     11.  Proposed Extinguishment of Cromwell Footway IH shared letter from Tim Hart requesting PC opinion on removal of its objection to the extinguishment of the path.  Following debate, GH proposed and JG seconded that KB write to County and state that the PC will life its objection as soon as the additional Cromwell Footpath that was recently proposed is secured.  KB to ask Mr Hart whether this in any way causes the County problems with pursuing the new footpath.  KB to also emphasis our thanks to the County for the excellent work on the reopening of TFR – now enjoyed by all.     12.  Environmental Issues     a.     Hanging Baskets – nil     b.    Trent Flooding Risk IH reminded the Council that they had previously agreed a closure of this investigation and response to the concerns of a resident. IH suspended the meeting and invited the concerned resident to again state his concerns.  IH reconvened the meeting.  IH stated that in his view, the flood risk (as defined by the Environment Agency (EA)) plus the information and responses of the EA, is not increased by the grading of Ferry Road.  Notwithstanding that, IH proposed, seconded by GH and the majority of the PC that the PC:-                                               i.    Use photographs and map location to seek a final determination and advice from the appropriate Senior Manager at the EA on the basis of the concerns stated.  However, it should be emphasised that we will accept and support any subsequent determined view of the EA, but seek their reassurance that no additional risk level is caused by this work.     c.     Fishing on Leengate Land No response yet from Leengate and Mr Nowicki     d.    Pocket Park Update – dealt with earlier and PC agreed need for turfing but also IH proposed and seconded by PB that we go for sundial – KB to advise County.     e.     Tree Management Plan – Grange Update – noted that application has been passed by DC.     13.  Trent Vale Landscape Partnership Community Projects IH proposed, seconded by CP that PC submit an application for an interpretation board and improvements to the river access adjacent to the Ferry Inn. All in favour.  KB to complete application.     14.  Buses     a.     Marshalls Season Tickets – IH read update from Marshalls that ticket machine not yet installed, Marshalls would advise once done.     15.  Financial Matters     a.     Mary Woolhouse Charity Accounts and Kemp Charity accounts – details noted and request that any considerations for these funds be sent to Kemp Secretary.     b.    Chairman’s allowance – c/f to July     c.     DARE – BD awaiting response from school     d.    Accounts payable – VHC Room Hire for May – PM/BD     16.  Grass Cutting for Handyman Information provided by County, need to agree locations and cuts with County.  IH to provide list for KB to pass to County, not including Meadow Close.     17.  CDG Update     a.     Riverside Festival Update – PC updated on progress.     b.    Village Survey Updates – PM presented a short summary presentation of the work so far on results at the end of the meeting.  IH thanked PM, KB and all on CDG for compiling and producing this document that would hopefully serve the village well in the future.     18.  MRCC Update     a.     Minutes 11th May 2010 – shared and noted     19.  General Correspondence     a.     Highways North Letter – Noted     b.    SNG meeting Thurs 29th July – noted     c.     Community Safety Liaison Group Meeting 12th July – noted     d.    Commanders Update – Noted     e.     Planning and Landscape briefing – noted     f.     Countylink.  IH read letter advising that service would be stopping.  PC concerned especially because earlier letter from County following newly elected leading group stated that they wished to better engage with PC’s.  PC wishes to know how this will now be done.  Can we invite from time to time officials of the County to PC meetings?  To save money, can the CC, the DC, the Police, Fire etc all use and contribute to one magazine for Notts saving time, energy and resource?  KB to request a reply to this suggestion please.     Meeting closed by Ian Harrison Minutes taken by Ian Harrison in absence of Clerk – 14th June 2010. ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------     Minutes of Annual Parish Council Meeting Held on Monday 17th May 2010 at 7.46pm in the MRCC, following the Annual Parish Meeting NB: These minutes are subject to formal approval by the Parish council at the next Parish Council Meeting on 14th June 2010. Present: Brenda Dickinson (BD), Gary Hobbs (GH), John Geeson (JG), Paul Morris (PM), Clerk Kirsty Beaumont (KB), District and County Councillor Sue Saddington (SS) and 3 members of the public. 1. Apologies for absence received from Cheryl Patterson (CP), Phil Beddoe (PB), and Ian Harrison (IH). BD to chair in absence of IH. 2. Election of Chairman and Vice Chairman for ensuing year. IH indicated in his annual report to the APM that he was willing to stand again as chair if supported by the PC. BD proposed IH as chair, seconded by GH, all in favour. JG proposed BD as vice chair, seconded by PM, all in favour. No further nominations. BD signed declaration of acceptance of office, witnessed by KB. IH declaration to be signed at June meeting. 3. Declaration of interests - none 4. Public 10 minute session No matters arising 5. SS session a. Pocket Park - Item 12b brought forward whilst SS in attendance. SS updated that she had met with IH and County Officer and all agreed was substandard. The seats were too low and have gone back for cleaning and will be put back in place. Planting too tight so some will be taken out to make more gentle. Suggested that there be a ‘structure' in the large grassed area, some ‘feature' celebrating North Muskham. SS and KB had received correspondence from County on these plans late this afternoon, so carry forward to June meeting. SS advised if more money was required she would look to contribute from her budget. PM proposed that KB forward email with plans to all councillors for review prior to next meeting, seconded by GH, all in favour. b. SS updated on a neighbourhood watch project in another village with a ‘secure village' approach, all locks fitted and door cameras. SS has asked that Police look to provision of similar project in North Muskham. PM updated that survey had indicated interesting results on desire for neighbourhood watch and perception of safety and crime in village. More detail to follow once further analysis of results is done. SS left meeting to attend further PC meeting elsewhere. BD thanked SS for attending and updates. 6. Approve minutes of last meeting held on 12th April 2010. Proposed JG, seconded PM, all in favour. 7. Planning a. Publication Core Strategy BD updated that new document available to all councillors and public as part of consultation with deadline for comment by 1st June 2010. Access to document can be made via the NSDC website and the Core Strategy links. No further comment from PC. b. Community Emergency Plan BD proposed that pass to Community Development Group (CDG) to look at. KB to take to next CDG meeting on Thurs 20th May. c. Notice of DC decision on 10/00247/FUL for amended design at ‘The Bungalow' on Vicarage Lane. DC has refused full planning permission and conditions were read out by BD. 8. Clean Neighbourhoods and Environment Act 2005 - NSDC Dog Control Orders KB updated on the new orders that have come into effect. The 2 that apply are The Fouling of Land by Dogs Order 2010 and The Dogs on Leads by Direction Order 2010. These apply to any land which is open to the air and to which the public are entitled to have access, subject to certain exemptions. The DC will erect signs in respect of The Fouling of Land by Dogs Order. No signs will be displayed in respect of The Dogs on Leads by Direction Order. This will be addressed on a case by case basis. Enforcement will be carried out by the DC. Member of public requested a dog waste bin on Main St. GH suggest look at survey results on dog bins and fouling to look at whether need to fund additional bin. Seconded by PM. PM proposed KB ask DC for info on bin usage as there may be an opportunity to relocate one of the bins. Seconded by PM, all in favour. Carry forward to June meeting. 9. Highway Matters a. Log review Reports of further potholes and problems on Main St by the Grange. KB to report to Highways. b. A1 Traffic Noise Follow on from April meeting, KB contacted the Environment Agency who advise that the North Muskham area does not have any noise mapping data. GH proposed KB contact DC to enquire if they have any noise mapping info, seconded by JG, all in favour. c. Norwell Lane Crossing Data Follow on from May meeting. John Gray has updated on further correspondence from Network Rail. BD read letter and info on crossing and barrier times. Network Rail have also offered opportunity to visit Carlton Gate Box where the operation can be demonstrated. PM propose KB chase Network Rail on this as John Gray has referred them to PC on this matter and request that a PC rep attends this visit. Seconded by JG, all in favour. 10. Trent Vale Landscape Partnership Community Projects BD updated on possible grant of up to £2k for Trent projects. IH has sent suggestion that this may be suitable for consideration of improving the river access from Ferry Lane. Needs to be matched funding. Carry forward to June meeting. 11. Proposed additional footpath from Ferry Road Bridleway to Cromwell Bridleway 1. KB updated on letter received from Dr Tim Hart at County Council on proposals for amendments to the Definitive Map of which this footpath is proposed for North Muskham. Dr Hart advised KB by telephone of the following:- ‘The proposal dates back to a claim for path between Mackleys Lane and Cromwell Lock from 1995. The focus has initially been on Ferry Road and Trent Ford Road. County Council are now compiling a case to put in a report to submit to the Rights of Way (ROW) Committee who make a decision on whether to support or not. This includes the collation of evidence regarding the use of such a path. If the ROW committee do support the proposal, the order will be made for people to object to or otherwise as per standard proceedings. The view of the PC is being sought as part of this. Furthermore, he asked that the PC consider again their view on the extinguishment order for the Cromwell footway (a different awarded footpath that runs through several properties and through the wildlife trust lake before terminating on Dickinson Way). The PC has retained their objection to the extinguishment order on this path since March 2008'. GH proposed that PC supports the proposed additional footpath from Ferry Road Bridleway to Cromwell Bridleway 1, seconded by PM, all in favour. GH proposed that PC request that Dr Hart formally writes to the PC regarding the Extinguishment Order on the separate Cromwell Footway for clarity. 12. Environmental Issues a. Fishing on Leengate Land - no reply yet from Mr Nowicki, KB to chase again b. Pocket Park Update - covered in SS session c. Local Improvement Scheme (LIS) Launch. - Replaces BBC scheme. No attendees 13. Buses a. Marshalls Season Tickets BD read letter received from Marshalls regarding season ticket request. They updated that they are still waiting for ticket machines to be installed, after which they will be in a position to review the potential of offering a range of new ticketing options. The original installation date was 25th April, but a computer glitch has prevented that and they are waiting for new installation date. They will write again when in position to update more. KB to chase. b. Marshalls Bus Stop on Nelson Lane Letter received from resident querying new bus stop on Nelson Lane. KB clarified that PC requested stop be moved for Tuxford School bus. County also advised that the normal service bus stop would also be moved to Nelson Lane. Shelter would also be moved there eventually once clarity from Marshalls over whether any services will go to South Muskham along Main St and over the crossing. The shelter also forms part of school boundary fencing. BD proposed that KB write to resident and explain understanding and clarify position with Marshalls and County over the bus stops. Seconded by JG, all in favour. GH flagged problem that parents still parking on Nelson Lane rather than in car park. BD proposed to advise school at Governor meeting. 14. Financial Matters a. Sign off Year End 2009/10 Statement of Accounts KB detailed year end accounts statements. BD proposed to fully approve, seconded by JG, all in favour. b. Annual Governance Statement 2010 Sign Off KB read statement, approved by JG, seconded by BD, all in favour. c. Chairman's Allowance GH proposed approve £150 allowance for 2010/11 subject to confirmation of formal procedural requirements regarding payment of this allowance without receipts. Seconded by PM, all in favour, KB to provide formal detail for all councillors at next meeting. PM asked to be mindful in future of how much IH does versus any future chair of the PC. d. Accounts payable: i. AON Insurance Annual Premium - £508.09. Allianz have transferred the policy to AON. KB checked policy remains same. Proposed PM, seconded GH, all in favour. PM asked to check most competitive policy for next year. ii. AON additional insurance for festival - £105.00. As 2009 figure. PM proposed to accept subject to recovery of this figure from profit before disbursement of funds raised, seconded by GH, all in favour. iii. VHC Room Hire - April, CDG and PC meetings = £20.00 - BD/GH iv. Mower repair - joint owned with VHC. VHC paid full costs, pay £91.75 to VHC. - BD/GH v. David Shaw - Internal Audit fee £45.00 - JG/PM vi. Alan Talbot - handyman invoice from 9th Sept 09 to 4th May 10 - £274.00 - JG/BD e. Accounts received i. Precept - £5000 f. Playground Inspection JG demonstrated copies of monthly inspections undertaken by VHC in accordance with manufacturer guidelines. Annual inspection usually done in June each year through Phil Beard at DC. No correspondence yet, KB to chase and ask to send on to JG. g. Grass cutting for handyman KB confirmed that now had confirmation that Alan Talbot is an approved subcontractor for County Council. Therefore he can make cuts on behalf of NCC, subject to a payment of £0.02/sq metre. The areas and number of cuts have to be approved in advance by NCC. KB to discuss with IH and AT. h. BD also advised that in published minutes from South Muskham and Little Carlton PC it details that they do not make any contribution to the school DARE project and feel it is sufficiently supported by NMPC. BD proposed to query with school because intent of NMPC funds was to cover year 6 children on the DARE scheme who reside in North Muskham only. Seconded by JG, all in favour. BD to report back at next meeting. 15. CDG Update a. Riverside Festival PM updated that meeting on Thurs 20th May. Red Arrows will not be doing fly past as all displays cancelled. Newark Rowing Club will be coming down with new boats to show and races on the Trent. The Sea Scouts will be running the popular ferry crossing to Holme again. BD to ask School re Fire Brigade at Governors meeting. b. Village Survey PM update that the returned questionnaire official total is 173. That is an excellent 43% return rate and the PC thanks everyone for taking the time to complete. Now in process of analysing the data, starting with key topic areas to share with stakeholders. PM will present headlines to CDG on Thurs. 16. MRCC Update JG updated that still problems with heating system in main hall particularly which is continuing to be dealt with. 17. Any Other Matters KB raised correspondence from DC re vacancy for a Parish Councillor on Standards Committee. No applicants. BD closed meeting at 9pm.   ================================================================================================= Minutes of meeting held on Monday 12th April 2010 at 7.15pm  In the Meeting Room, MRCC, Nelson Lane, North Muskham. NB. These minutes are subject to approval at the next Parish Council meeting on Monday 17th May 2010. Present:  Ian Harrison (IH), Brenda Dickinson (BD), Cheryl Patterson (CP), Paul Morris (PM), Phil Beddoe (PB), Kirsty Beaumont (KB), and 9 members of the public. 1. Apologies for absence - Gary Hobbs (GH), John Geeson (JG) and District & County Councillor Sue Saddington (SS) late arrival. 2. Declaration of interests - none 3. Approve minutes of meeting held on 8th March & 29th March 2010 - BD/CP all in favour. 4. Public Session 7.16pm, IH suspended meeting to allow comment from public: Concern expressed that at last Heritage Group meeting discussion of walk to Cromwell Lock/Weir. Resident requested signage. IH proposed that once met with Mr Nowicki and understand access over his land, and then PC will consider a sign. Seconded by PM, all in favour. Concern expressed over noise from MRCC when Caravan Club been on field over weekend. Excessive noise on Fri night - transit loading and music. Climbing over fences with pints of beer in hand Manhole cover for caravan waste left open by car park where local children walk to football match and play. Dog fouling by caravan owners dogs on playing field and football pitch. IH proposed to pass all concerns over the VHC at meeting on Tues 15th April, seconded by PM, all in favour. KB to advise resident of outcomes once VHC had discussed. Ongoing query over the possibility of season tickets and bus over crossing with Marshalls. KB to chase Marshalls again. 7.25pm, IH reconvened the meeting 5. SS session (not yet arrived, c/f to arrival) 6. Planning a. Scheme of Delegation Addendum IH read out all details to councillors 7. Highways a. Repair log Highlighted that Vicarage Lane is particularly bad with potholes towards the railway crossing. KB to report again b. Norwell Lane Level Crossing IH updated on correspondence between a resident and Network Rail over the length of time barriers down leading to people crossing over when lights flashing as barriers come down. (SS arrived at meeting) Resident has requested the data on the crossing and he will share with PC once received. c/f to May meeting. c. A1 Traffic Noise Resident has expressed concern over the noise and has written to Highways Agency. SS has also had a complaint. KB to write to DEFRA to see if Muskham stretch has been included in noise assessment. IH/PM, all in favour. Resident shared correspondence with MEP who advised to look into sound level tests. It was noted that work was done some 8 years ago on the surface to reduce the noise. c/f to May meeting d. Footpath North end of Main St Resident has expressed concern that no footpath once come over A1 bridge from Vicarage Lane. IH proposed carry forward to review with survey results to see where key issues are. Footpaths and parking on pavements/around school key issues. IH proposed that CDG will invite key stakeholders to review survey results including school, SS, Marshalls etc. SS requested include safer routes to schools. Seconded by PB, all in favour. e. Temporary Closure of Bathley Lane Level Crossing Advised of closure on 22nd May 10pm to 23rd May 9am for track work. 8. SS session - carried forward Pocket Park - SS is unhappy with project and has asked for meeting with CC officers to review pocket park work and spending. IH advised that PC had received summary of work and whilst PC and the Parish on consultation in Sept were happy with the project and design, the delivery of the project is shocking. SS will also contact Sue Jacques to enquire as to when village will get seat and notice board at Meadow Close. SS clarified that BBC scheme renamed the Local Improvement Scheme (LIS). (8pm - SS left meeting) 9. Buses a. Bus Shelter Main St/Nelson Lane KB advised that County had been in touch and they intend to make a stop with shelter on Nelson Lane and have already changed kerb. The shelter on Main St by school will stay until decision whether buses will go over crossing and also need to remove in consultation with school as it is part of boundary fence. b. Tuxford School Bus New stop now outside MRCC and working much better now. c. Marshalls Bus Services As per public session, KB to chase. 10. Environmental Issues a. Pocket Park - already discussed in SS session (item 8). c/f to May meeting b. Village Clean Up Day - Thanks to all who took part, 43 people and 46 bags of rubbish collected. Thanks to the DC for turning up to remove refuse and thanks to GH for organising. c. Willow Trees and Fishing on Leengate Land KB has been trying to contact Mr Nowicki and waiting to hear from him following request from March meeting. IH invited resident to speak regarding concerns over the willow trees. Concerns raised that crown raising may encourage further access under to the trees and will have long term affect on biodiversity of the area. Requested that PC be mindful of how treat the trees. IH advised that PC has no authority to remove/alter the trees on private land in any way. The major concerns are the antisocial activities of some of the fisherman using the area which is what is proposed to discuss with Mr Nowicki and report back at next meeting. d. Local Improvement Scheme (previously BBC Scheme) Free seat under this scheme has been requested. IH propose locate outside church wall overlooking the marshes. Seconded by BD, all in favour. IH has spoken to church wardens who are happy for the seat to be there and for area to be tidied for the seat. KB to advise County and if they do not install seat, IH propose speak to Martin Talbot to install for PC. Seconded by PM, all in favour. 11. Financial Matters a. Internal Checking Report - BD b. Accounts Payable i. VHC room hire March - 2 x PC, 2 x CDG = £35.00 - PM/PB ii. Dog bin emptying annual invoice = £328.37 - BD/CP iii. Dog Bin annual contract renewal, weekly emptying of all except Mill Lane at cost of £1.55 per bin. - BD/CP iv. Clerk Overtime 1st Jan to 31st March 2010, Survey, CDG meetings and Riverside Festival work and pay in lieu of hols = £602.58 - BD/PB. IH propose that KB advise the PC in June each year if near to half of annual budgeted Clerk salary figure.  Additional budgeting was put in place for 2010/11 to cover additional work on survey/CDG. 1. Accounts received - £1500 donation from VHC towards the PWLB loan. 12. MRCC Update a. Minutes of last meeting - all copied in. 13. CDG Update a. Village Survey Progress Report 168 received out of 400 given out. - 42% return is excellent. Thanks to all who completed and all who worked on survey. Currently inputting survey data. IH propose that once got all results, invite key stakeholders to meeting with CDG group to review, then share with village. Seconded by PM, all in favour. b. Riverside Festival Update Next meeting Weds 14th. BD to chase Sea Scouts for confirmation. Lots of confirmed activities and displays. Hoped to be a review by Muskham Players night before. Muskham Feast, proposed for Sept, to be confirmed by the VHC at meeting on Tues 13th April. 14. Local Authority Publicity in run up to a Parliamentary Election IH read letter from DC reminding councillors that they are not permitted to use their position to promote any political party. 15. General Correspondence a. County Council Civic Service - 27th June 3pm - CP & TP to attend, KB to advise b. Community Safety Liaison Group Meeting moved to 12th July 7pm - PB to attend c. Employment issues training - no attendees d. CPRE Best Kept Village Competition Info e. Valerie Gillespie Award 2010 - sent in clean up day last year, no success. IH propose KB put ad in church mag inviting ideas, seconded by CP, all in favour. Closing date 31st Oct 2010. f. Travel & Transport Briefing g. Planning & Landscape Briefing h. Notts Fire & Rescue Response Mag i. Commanders Update - Note new contact number for local police is 0300 300 99 99. Next SNG meeting is Thurs 8th July - c/f to May meeting for attendees j. Healthcare in Newark Newsletter. Meeting closed 8.50pm, next meeting Mon 17th May 2010 - Annual Parish Meeting Kirsty Beaumont - 12th April 2010. ====================================================================== Minutes of the Parish Council Interim Planning Meeting on Monday 29th March 2010   NB. These minutes are subject to approval at the next Parish Council meeting on Monday 12th April 2010.     Present:  Brenda Dickinson (BD), Cheryl Patterson (CP), John Geeson (JG), Kirsty Beaumont (KB), District & County Councillor Sue Saddington (SS) and 2 members of the public.     1.     Apologies for absence – Gary Hobbs (GH), Ian Harrison (IH), Phil Beddoe (PB) and Paul Morris (PM).     2.     Declaration of interests – none     3.     Planning     a.     To comment on planning application 10/00247/FUL for erection of one dwelling and garage (amended design) at ‘The Bungalow’, Vicarage Lane, North Muskham. BD advised of the plans and adjourned the meeting whilst councillors reviewed the plans and discussed with the applicant who was present. BD reconvened the meeting. CP proposed to fully support the proposal.  JG proposed that 'the Parish Council fully supports the proposal providing that the amended design with separate garage and stable block always remains solely a garage and stable block and will not be used for any type of living accommodation other than for the provision for horses.'  Seconded by CP, all in favour.     4.     Other Matters Arising     a.     SS updated that she had contacted the County Council officer in charge of the Pocket Park to request that they advise on the progress of the Pocket Park and why not yet turfed.  SS clarified that the money spent on BBC projects is ring fenced and cannot be spent elsewhere such as footpaths etc.  Carry forward to April meeting     BD closed the meeting at 7.50pm    ====================================================================   Minutes of the Parish Council Meeting on Monday 8th March 2010.  NB. These minutes are subject to approval at the next Parish Council meeting on Monday 12th April 2010. Present:  Ian Harrison (IH), Cheryl Patterson (CP), Paul Morris (PM), Phil Beddoe (PB), John Geeson (JG), Kirsty Beaumont (KB), and 4 members of the public. 1. Apologies for absence - Gary Hobbs (GH), Brenda Dickinson (BD) and District & County Councillor Sue Saddington (SS). 2. Declaration of interests - none 3. Approve minutes of meeting held on 15th Feb 2010 - PM, CP, all in favour. 4. Public Session a. Query over electoral register and number of houses in village. IH clarified that the DC and the emergency planning teams are aware of the number of houses in the village and the electoral roll is not for that purpose and individuals may elect not to be on it. b. Query over cost of Pocket Park - IH stated that circa £13,000. Paid for by County Council under the Building Better Communities (BBC) Scheme. c. Bus Shelter by school - Buses no longer stop there, request that moved or viewing panels to enable those waiting to see the bus as it approaches from Main St. IH propose that KB write to CC and ask whether can have a viewing panel in the shelter and also request info over whether bus routes have/will be changed to incorporate a service that goes over crossing at South Muskham. Seconded JG, all in favour. d. Willow trees and overnight fishing on private land owned by Leengate. Concerns were raised regarding this by a resident. IH proposed that PC speak to Mr Nowicki regarding the concerns, cutting of bottom branches of the willows to allow visibility and also the monitoring of the site and report back to the PC. Seconded by CP, all in favour. KB to contact Mr Nowicki to arrange a meeting. 5. Sue Saddington Session - SS absent from meeting. KB provided update from SS that had response from the portfolio holder for highways and that an urgent review meeting with Highways Agency has been set up to review the use of diversions and signage when incidents occur such as the recent A1 closure. Will report back when meeting has taken place. 6. Planning a. Decision notice on 09/01600/ADV for illuminated sign at BP Garage on A1. DC approved planning permission with conditions read by IH. b. Consultation on Developer Contributions for Strategic Infrastructure Late item received with reply by date of 9th April. IH read details to PC. PM propose that PC respond that 40% of calculated total contributions by invested locally to the area of development with the remaining 60% into the strategic funding pot. Seconded by JG, all in favour. 7. Highways a. Repair log - some patching has taken place, but is eroding again. KB to report Nelson Lane again and Vicarage Lane as come off A1 and travel towards the railway crossing. b. No Tipping Signs - KB acquired EA signs from the DC. Alan Talbot has put up around Crab Lane areas. To get official metal signage would be costly. CP proposed to use current ones and see if any impact and get a few more, seconded by PB, all in favour. KB to source more from DC and pass to CP to pass to Alan Talbot. c. Additional Item - Tuxford School Bus Traffic IH read email from resident expressing concerns over traffic and parents parking on pavement where Tuxford school bus collects children. IH proposed that PC write to CC and copy in Marshalls (service provider) and express in strong terms that this is hazardous and the PC has concerns that a significant accident will occur. Request that the ‘pick-up' be moved to Nelson Lane by the Village Hall to allow parents to park in the MRCC car park and thus not impede traffic movement around the village. Seconded by JG, all in favour. 8. Playing Field and Park IH read letter from resident who lives behind the play area expressing concern over the fence being used as a goal post and tree climbing. IH proposed to refer to the Village Hall Committee who manages the lease on the playing field. Seconded by JG who also stated that need goal posts to be put back up again anyway. All in favour. KB to write to resident and forward letter to Jude Andrews. 9. Environmental Issues a. Ferry Road & Flood Risk. IH read correspondence from Environment Agency (EA) confirming that their position on flood risk in unchanged as per their letter of Dec 2009. That view was that the new footpath will not detrimentally affect flood risk in North Muskham. IH propose to close the matter, seconded by JG, all in favour. i. Ferry Road - IH read letter from Steven Eastwood (cc legal team) confirming the outcome of the magistrates court hearing on 18th Feb. This confirmed that the bridleway along Ferry Road and the footpath along Trent Ford Road are confirmed and the appropriate steps will now be taken by CC to ensure they are open and available, along with a survey to pinpoint any obstructions that remain. IH proposed to wait for the outcome of CC survey before any further PC comment, seconded by PM, all in favour. b. The Fleet Dyke - JG advised PC that Internal Drainage Board (IDB) have said there is an option for them to remove the breeze blocks in the fleet to improve flow if the PC want them to. PB proposed to leave as it, seconded by JG, all in favour. JG to advise IDB. •c.     Management Plan for The Grange/The Park All councillors received a copy of Sara Chadd's document in response to the PC request for her assessment of the CC management plan proposals.  IH proposed the following response to the County Council in consideration of all the feedback on the plan: ‘It would appear that the open public areas of woodland were as a result of a condition attached to the planning permission given by the Planning Authority at that time, i.e.: the County Council and reinforced by detailed permission given later by the District Council. That in accordance with the expressed desire of the Parish Council at the February 2010 meeting, the Parish Council now confirms our formal response, i.e.: •                                          i.    That the Parish Council agrees with the management plan suggested by the County Council. •                                         ii.    That all one spaces and areas of public access on The Grange and The Park including and especially the woodland area, currently enjoyed and available for use by all, be continued to be maintained in the ownership and control of the County Council. •                                        iii.    That through the Parish Council, the village be invited to assist (and indeed are keen to assist) with the management of these areas under the direction of the County Council as appropriate and this could include watering, monitoring of the site etc.  We would hope to involve neighbours and others in this day to day management. •                                        iv.    That the current TPO's be wherever possible sustained and existing trees protected, notwithstanding that tree management will be essential. We ask that specific consideration be given to the suitability of maintaining the holly tree (Tree 12878, page 2 of County Council report). •                                         v.    We attach a further document provided by a local resident that gives her commentary and views to the proposed management plan. •                                        vi.    The Parish Council does not support any delegation of management or work regarding the woodland other than to the village as a whole via the overseeing of the Parish Council. vii. We thank the County Council for the time and assistance of their officers and now look forward to an early resolution of this issue'. IH also thanked Sara for her report and proposed to forward a copy of the same to the CC for info with no further comment from the PC. Seconded by CP, all in favour. d. Village Clean up day - GH sent message that 10th April 2010. Everyone welcome to help. GH will arrange and advertise. 10. Financial Matters: a. Internal Checking Report - BD unavailable, c/f to April b. Internal Auditor Review KB provided a review document; IH proposed to approach David Shaw again to audit the accounts and signed off the review. Seconded by JG, all in favour. c. Community Donations - Luncheon Club IH read letter from Ann Randall and Derek Dickinson requesting support from the PC towards the annual Christmas Party. The community donations are normally to be reviewed in Nov annually, however, only the Badminton Club has received any of the funds this year and JG proposed that PC donate £250 towards the Luncheon Club for the Christmas party and associated activities. Seconded by CP, all in favour. KB to write to Ann and Derek and arrange to pay the funds. d. Accounts payable i. VHC Room Hire - Feb PC & CDG = £20.00 - PB/PM ii. NALC subs = £139.20 - PM/JG iii. Stencil Paint - Blue Diamond = £33.02 - JG/PM iv. Clerks Expenses = £125.46 - PM/JG v. NCC - quarterly gang mow charge = £151.94 vi. RCAN Fees = £25.00 - PM proposed join as needed so HOLD in meantime, seconded by PB, all in favour. 11. MRCC Update a. Minutes - KB to copy to councillors every month for info. b. Update - IH updated that meetings have taken place regarding the heating and the water. Bookings are good and continuing. 12. CDG Update a. Survey progress - KB updated, all posted out now. Closing date 20th March. KB has spares if any are required. PM proposed to do some posters to encourage responses, seconded by IH, all in favour. PM is working on data collection programme on Excel. IH thanked everyone who helped in the distribution of the surveys. b. Riverside Festival - Meeting at CDG meeting on Mon 15th for planning. 13. General Correspondence a. RCAN membership notice b. Playing Field info letter c. Planning and Landscape briefing d. BeeBase for local bee growers - IH propose KB pass to Clare Pollard, seconded by JG, all in favour. e. Safer Neighbourhood Group (SNG) Conference 24th March - IH attending. Next SNG meeting is 8th April - CP to attend. KB to bring dates to all PC meetings. Issues for CP to take to SNG meeting - speeding on Main St, HGV parking on A1 slip at Cromwell. f. Notts Concessionary Travel Scheme - IH read letter confirming that discounts on local buses are only applicable after 9.30am and before 11.00pm. g. Harry Johnson Award for Building - PM proposed to pass to Nick Hutchings for MRCC, seconded by IH. IH to pass on. h. Standing Orders for Local Councils - admin and standing orders, free electronic copies. KB to get electronic copies and share with councillors. - IH/PM, all in favour. 14. Any Other Business a. Local Improvement Scheme by County Council - all parishes invited to have a new CC branded seat or notice board free of charge in the village. Closing date for replies is 22nd March. JG propose notice board for MRCC. IH propose seat. PM propose pass to CDG meeting on Monday to review which most appropriate and where. Seconded by JG, all in favour. b. Planning application received for amendments 10/00247/FUL for The Bungalow at Vicarage Lane, North Muskham. Planning interim meeting to be held on Mon 29th March at 7.30pm. All councillors to attend where available. Meeting Closed 8.50pm Next meeting Mon 12th April, 7.15pm, MRCC.   ====================================================================  Minutes of meeting held on Monday 15th February 2010 at 7.15pm      In the Meeting Room, MRCC, Nelson Lane, North Muskham.     NB. These minutes are subject to approval at the next Parish council meeting on Monday 8th March 2010.     Present:  Ian Harrison (IH), Brenda Dickinson (BD), Cheryl Patterson (CP), Paul Morris (PM), Gary Hobbs (GH), Phil Beddoe (PB), Kirsty Beaumont (KB), District & County Councillor Sue Saddington (part of meeting) and 7 members of the public.     1.     Apologies for absence – John Geeson (JG)     2.     Declaration of interests – none     3.     Rev. Mark Roberts, Methodist Minister Rev. Roberts attended and introduced himself and his background and work in the Methodist Church.  He was formally thanked and welcomed to the community by IH.     4.     Public 10 minute Session IH suspended the meeting at 7.20pm to allow for public comment Resident raised concerns over the recent A1 closure and impact on access. Also concerns about HGV’s reversing back up the A1 slip at Cromwell to park overnight by the petrol station causing a hazard and litter.  IH proposed bring up at next Safer Neighbourhood Group (SNG) meeting.  KB to request dates from Stephanie West at DC to share with councillors. 7.30 Reconvene – SS arrive.     5.     Sue Saddington Session     a.     A1 Closures and HGV access through villages. SS has written to portfolio holder about the Highways Agency failing to put out the appropriate diversion signs during the recent A1 closure.  Response expected by April and SS will update the PC then, KB to diarise to put this on April agenda.     b.    A new village resident has raised concerns over the impending court action regarding Ferry Road and Trent Ford Road.  SS has outlined the lengthy process and consultations to date.     c.     Staythorpe Traffic Lights – SS has gained approval for them to remain, needs financing.     d.    Buses – IH advised PC and SS that received complaint over timetables differing at the station and the bus stop boards causing an individual to miss the bus.  IH propose KB write to Dave Grenham at County urgently to seek rectification, seconded by GH, all in favour. 7.40pm, SS left to attend other PC meetings.     6.     Approve minutes of meeting on 11th January 2010 – PM, GH, all in favour.     7.     Planning     a.     Seminar Update – CP advised that had attended recent seminar which was very useful and recommended that all councillors attend any future events. CP propose that KB contact NALC to see if presentation available online or a copy to distribute to councillors, seconded BD, all in favour.     b.    Draft Newark & Sherwood Sports and Recreation Facilities Improvement Plan 2010-2011. Circulate round councillors, if wish to comment, please advise KB by 22nd Feb closing date.     8.     BBC Scheme Update     a.     Pocket Park Update – will be built, planting scheme approved and new seating, have confirmation that memorial seating and light will remain together in new plan after cleaning. IH propose to speak to Brian & Mavis White about the totem pole which will not be incorporated.     b.    Notice Board – CP met with Jan from County regarding the location of the notice board and the seat on the grass triangle by Methodist Church.  CP propose leave Jan to decide best location, seconded GH, all in favour.  CP to advise Jan.     9.     Highways     a.     Log review – Nelson Lane and A1 roundabout, potholes that were repaired need doing again, KB to advise highways.  Also, CP advised that repairs needed from Crab Lane up to railway crossing at South Muskham.  KB to advise of this as well.     b.    Garden Refuse – The Fleet, Crab Lane and by The Park entrance. DC has sent letters to all residents in this area. DC having inspected sites advise that it is mostly garden waste/compost which is just as bad as household waste and should not be fly tipped in these areas.  The DC needs specifics to take any further action and witnesses should ring Jill Ridge at the DC with specific details of dates/times and offence. GH proposed Alan put up signs in these 2 areas, specifically stating no fly tipping of garden refuse at cost to the PC, seconded by PM, all in favour.  KB to source and pass to CP to give to Alan to put up.     c.     Trent Close Drains – IH updated on position.  Survey of drains complete, blocked drain flushed and new culvert into river and flowing.  The valve fitted is not a return valve, but would need a significant flood for the water to come all the way back up the pipe and shut off the valve.  IH recognised that Andy Wallace and County have done a good job.  IH also proposed that PC write and thank Sandra Maddox who instigated the push to County to get this sorted, seconded by GH, all in favour.     d.    Church Lane, South Muskham – Temporary road closure notice, 29th – 31st March, bridge repairs.     10.  Dog Fouling     a.     Crab Lane – Complaints received in this area.  CP proposed to obtain more temporary spray paint and start spraying stencil onto worst areas again, seconded by GH, all in favour.  KB to source more paint. GH proposed to do a piece on the website, IH proposed to put posters that children did along Crab Lane, seconded by PB, all in favour.     b.    Dog Waste Bin at Waltons Lane – reports of overflowing, DC advise that need to move to weekly emptying at cost of £1.55 per bin per visit.  GH proposed that move all to weekly emptying except Mill Lane, seconded by PM, all in favour.  KB to advise DC.     11.  Buses     a.     Marshalls Letter – IH read email from resident concerning chasing Marshalls for a response.  Letter received from Marshalls and IH read out advising that Marshalls will review any changes to fares once the new ticket machines are in place.  KB to diarise for April agenda item.      b.    Bus Stop Improvement Scheme – IH read letter advising that work will take place to replace bus stops, poles and flags.     12.  Footpaths     a.     Ferry Road Levelling and Flood Protection Final Magistrates Court hearing on Weds 18th Feb at 10am.  IH advised that received a reply from EA with copies of responses to planning applications at Trent Farm as per PC request from Jan meeting.  IH to review response and circulate to councillors.  Report referred to in the documentation.  GH wished to have recognition over whether erosion has changed.  IH propose that KB speak to DC and get copy of the official assessment and reports for the planning matter 02/01926/FUL, seconded by GH, all in favour.  IH propose KB write again to EA and ask whether they consider that there is an undue risk with regard to the removal/moving of the boulders in the riverbank. Seconded by BD, all in favour.     13.  Trees                                               i.    Management Plan for The Grange/The Park area. IH read out flyer that BD/CP posted to all residents on the Grange/The Park inviting comment on the plans as detailed on the website/notice board.  Thanks to CP/BD for distributing. IH advised that waiting for clarity from the DC over the formal legal status regarding the planning permissions to keep the area as open space.  IH to chase for response. Responses received from 2 residents read out. Sara Chadd was present and advised of the following views at the invite of IH:     1.     that area should remain as woodland not open space     2.     The TPO’s in place should be preserved     3.     The holly tree should be protected     4.     The ash tree crown has been removed and the top of the tree.  Should leave the sides of the tree now and it wasn’t on the original list.     5.     The management of the area seems to be open to persuasion and public opinion. PM proposed that PC need to decide whether to accept the management plan or not and any adjustments that need to be made.  The ownership is with County and should remain so.  Look at whether make any changes to the plan.  Seconded by IH.  IH thus proposed that SC provide a succinct commentary with regard to the current trees in the plan, rather than regarding what has already taken place by email to KB by 25th Feb.  KB then to write to County regarding the plan and the views of SC to consider their response to that.  Seconded by GH, all in favour.     14.  Financial Matters     a.     Internal checking report – BD signed off     b.    Community Donations – Luncheon Club. IH proposed that he and GH pop into Luncheon Club and see if a donation from the PC will help in any way.  Seconded by BD, agreed by all.  Agenda item for March.     c.     Accounts                                               i.    MRCC Room Hire for Jan - £10.00 – CP/PB, all in favour.     15.  Notts County Council Budget Report Feedback Circulated in Jan/Feb – no comment     16.  Community Development Group IH updated that met again and renamed the ‘Community Development Task and Finish Group’, to be known as the ‘CDG’.  Also reported that DC have advised that CDG can remain a ‘closed’, private meeting as it is a working task group and all outputs have to be sanctioned by the PC in a public meeting.      a.     Riverside Festival. IH has agreement from VHC that continue with plans for Sat 26th June.  CDG will look at and invite support from individuals who helped out last year.  Thus far, wish to involve Sea Scouts again, BD to request attendance.  KB to look at insurance again.  Need to advise the Church at Holme.  IH will invite the Environment Agency.  KB to invite PC Hayes and PCSO Dunn.  JG to invite Fire & Rescue.     b.    Village Survey Update                                               i.    Content – sample given to all councillors to review in advance of meeting.  PB proposed approve in full, seconded by CP, all in favour. KB to email a copy to GH to put on website.                                              ii.    Distribution & Collection – All councillors agreed to assist with delivery and areas allocated.  Delivery will be on Sat 27th/Sun 28th Feb.  Mail boxes for collection to be located at the following places with the following people nominated to empty the boxes.     1.     Shop – GH     2.     Church – CP     3.     Chapel – CP     4.     MRCC – IH/PB     5.     Pub – PM                                             iii.    Costs – Print costs = £305.00 + VAT – PM/PB, all in favour Printed envelopes = £81.00 + VAT – CP/GH, all in favour. KB to enquire if RCAN have any funds to support survey costs. GH proposed to produce a flyer about the riverside festival to include in the survey envelopes on coloured paper. Seconded by IH, all in favour.  GH to forward to KB to pass to printers to run and include in envelopes.  Additional print costs no more than £10.00 – GH/PM, all in favour.     17.  MRCC Update     a.     General Update – IH reported that there have been issues that have been reported to the contractor who accepts the concerns and hopes to sort very soon.  The hot water is resolved and the temperature is to be sorted.     b.    Village Ball – IH propose PC write to thank Kay Beddoe for her tremendous work in organising the successful ball.  £3900 net profit made split between the VHC and the Friends of Muskham School.  The will be future village balls and the themes/charities will change.     c.     Parking & security at the MRCC PM advised that VHC not going to chain off the entrance and exits, but have one way system in place.  There will also be low fencing around the grass areas to prevent access over the newly planted trees.     18.  Governance Training Update BD updated that she attended a training session on this at DC.  Reported that the PC act with good governance and would be worth KB attending any future similar event.     19.  General Correspondence     a.     Police newsletter – IH read out.  Reminder to check identification of any callers.  KB to forward to church magazine.     b.    East Midlands Fire & Rescue Control Centre     c.     Npower newsletter on Staythorpe handed out.     20.  Other matters:     a.     DARE – letter of thanks for donation from school.  BD updated that school checking if Bathley and South Muskham PC’s make any donation.     b.    NHS Healthcare Review – IH proposed that PC add further comment on this review that there is a concern over lack of ambulances and effective 24 hour transport means to get to Kings Mill Hospital.  Seconded by CP, all in favour.     c.     Emergency Planning Meeting – Sat 13th March 12-4pm   PM to attend.     d.    Litter Pick/clean up day, agenda item for March.     Meeting Closed 9.30pm.  Kirsty Beaumont, Clerk to the Council, 15th February 2010         Minutes of meeting held on Monday 11th January 2010 at 7.15pm        In the Meeting Room, MRCC, Nelson Lane, North Muskham.     NB. These minutes are subject to approval at the next Parish council meeting on Monday 8th February 2010.     Present:  Brenda Dickinson (BD), John Geeson (JG), Cheryl Patterson (CP), Paul Morris (PM), Gary Hobbs (GH), Kirsty Beaumont (KB), District & County Councillor Sue Saddington (SS, late arrival)) and 9 members of the public. As the Chairman absent, BD chaired the meeting.     1.     Apologies for absence: Ian Harrison (IH), Phil Beddoe (PB).     2.     Declaration of interest: None     3.     Public 10 minutes session: BD suspended the meeting to allow comment from public present. Residents raised concerns over garden refuse in The Fleet at the back of Meadow Close and the continued concerns over fly tipping in the area. Plus, opposite The Park entrance much garden waste being dumped on the other side of the road.  BD reconvened the meeting. BD proposed that KB write to Jill Ridge at District Council and report these concerns, seconded by CP, all in favour.  JG proposed that he advise Internal Drainage Board (IDB) of the refuse in the Fleet as may affect watercourse, seconded by GH, all in favour. GH also proposed that include these areas in the annual village clear up, seconded by JG, agreed by all.     a.     Update from Dec 2009 Public session – Christmas Fayre Charges. JG reported that had fedback comments to those involved.     b.    Update on tradespeople notice CP reported that had advised the Church wardens and will be discussed at the PCC meeting tonight.  However, due to the costs involved may be unable to do and suggestion that using the Muskham Messenger, notice boards and website may be suitable? GH proposed that JG put to VHC that have a notice board that can be used by local tradespeople in MRCC.  CP will update on what PCC decide at Feb meeting.     4.     SS Session – delayed till SS arrival     5.     Minutes of 14th Dec 2009 meeting – JG proposed to accept, seconded by CP, all in favour     6.     Planning     a.     Decision notice on 09/01542/FUL for erection of timber enclosure at MRCC – BD advised that full approval given by DC without condition.     b.    Decision notice on 09/01617/FUL for floodlights at The Ashiana – BD advised that approval given with condition that floodlight FL3 on plan is not approved and a further plan showing removal of this should be submitted to the Planning Authority.     7.     Highway Log Review No new reports.      8.     Grit Bins and Salt IH sent documentation regarding risk on this, BD read out key points for consideration. KB updated that 5 free bags from County were requested after last meeting but nothing further heard.  IH reported that has found a number of bags left in MRCC car park, which he had distributed.  Bin outside school now full again.  CP thanked IH for spreading grit on Boxing Day around the village and the PC acknowledged his efforts. GH proposed that KB make a request to County now for a stock of grit for the resilience store asap and a further bin at the north end of the village, seconded by CP, all in favour.     9.     Footpaths     a.     Ferry Road Levelling and flood protection. GH read response from Environment Agency (EA) to PC last letter following site meeting which GH attended.  Letter states that EA of opinion that rights of way work will not detrimentally affect the flood risk.  Furthermore they regard bank erosion as a natural part of the river environment and they have been unable to see any evidence of recent erosion.  Plus, if the PC wishes to implement any bank protection measures, the prior written consent of the EA would be required. A resident advised the PC that there was a previous assessment by the EA of that area around the time that Trent Farm House was built. GH proposed that KB write back to the EA and ask for a copy of the previous assessment to share with the PC.  Seconded by PM, all in favour. In addition to agenda, KB also advised that received an email on 11/01/10 advising that the tree work identified on Ferry Road alongside Trent Farm House will take place on Weds 3rd Feb. 2010.  Advisory notices will be placed as the path will be closed for that one day to allow for felling.  This relates to the overhanging willow tree in that area.  GH proposed KB contact County Council and confirm that this is the work that will be taking place, seconded by BD, all in favour.     10.  Trees     a.     Management Plan for The Grange/The Park area BD read note from Sara Chadd asking for more time to consult to give a response from the environment group to the management plan that the County have provided. BD proposed that carry this item to Feb meeting to allow for further consultation with all residents, seconded by CP, all in favour. CP proposed that put notice on boards and do a flyer for everyone on The Grange/The Park highlighting that the PC have the management plan from the County and a copy of the report is available on the village website and it will be discussed at the Feb 8th PC meeting, seconded by JG, all in favour. GH advised that important to advise that this is a proposal only and that no work will take place until the PC, in consultation with the village, and the County Council agree the way forward for best benefit of everyone in the village. KB to check CC is happy for PC to publish their management plan on Village website and where so, forward electronic copy to GH to do so. BD/CP and JG all happy to post the flyers that KB creates in advance of next meeting. GH proposed that SC, on behalf of the environment group, provide comment at the next meeting for the PC on the plan content, seconded by PM, all in favour.     11.  Newark Healthcare Review GH propose that PC comment in writing that ‘the Parish Council does not want to see any reduction in the current A&E capabilities and facilities at Newark Hospital and would like to see the maintenance of the current provision as it stands today’. Seconded by JG, all in favour.     12.  Financial Matters     a.     Internal Checking Report – BD signed off     b.    Community Donations – Luncheon Club – Carried forward to Feb     c.     Accounts                                               i.    Badminton Club Start Up Costs –     1.     £56.94 to IH – GH/JG     2.     Line marking tapes £18.00 to IH (pending receipts to issue cheque) – GH/JG     3.     £13.00 first nights rental to MRCC – GH/JG                                              ii.    Clerk accrued overtime 1/04/09 to 31/12/09 - £305.86 – GH/JG                                             iii.    Accounts received £428.69 VAT return.     13.  SS Session – carried forward from item 4. SS arrived at meeting.  SS updated that wished to thank the Walsh family for the Christmas tree again this year.  BD/CP propose that KB to send thanks letter from PC too.  Also thanks to John, Brian and Martin for putting up the tree. SS has requested the following highways work this year: Main St; Waltons Lane; Trent Close (drainage); Marsh Lane; and a new footpath on Vicarage Lane from BWH to the village.     14.  Notts County Council Budget Feedback Report Some of councillors have reviewed already, been passed to IH.  Carry forward to Feb for any comment.     15.  Community Development Group (CDG) Update     a.     Meeting Format – KB updated that format and remit agreed and IH investigating with DC whether can be a ‘closed’ meeting because all decisions/actions must come to the ‘open’ PC meeting for approval.     b.    Village Survey Update – KB advised that compiling presently and hoped that will be complete by mid Feb and distributed to all households then, with a return date of early March.  Intention is to collect from households and/or use post box along with community meeting collections where appropriate.     c.     Allotments – KB advised that PC thanked those who expressed an interest and hoped to gauge further interest and support via the village survey so PC can investigate such a provision further.     16.  MRCC Update     a.     Copy of minutes available     b.    JG updated that problems with the temperature control that is being looked into.     c.     JG updated on similar problems with the hot water.     d.    Parking & security, JG to take to VHC meeting on 13th Jan and feedback at Feb PC meeting.     17.  General Correspondence     a.     Governance Training – BD to attend Mon 18th Jan     b.    Countywise – circulated     c.     EMDA newsletter     d.    NCC Planning & Landscape Briefing - includes pocket park info.     Meeting closed 8.35pm, Kirsty Beaumont, Clerk to the Council, 14th Jan 2010. Minutes of meeting held on 14th December 2009 at 7.15pm in the Meeting Room of the MRCC   NB. These minutes are subject to approval at the next Parish council meeting on Monday 11th January 2009. Present:  John Geeson (JG), Cheryl Patterson (CP), Paul Morris (PM), Kirsty Beaumont (KB), District & County Councillor Sue Saddington (SS) and 4 members of the public. As both the Chairman and Vice Chairman were absent, JG nominated PM to chair the meeting, seconded by CP. 1. Apologies for absence: received from Brenda Dickinson (BD), Ian Harrison (IH), Phil Beddoe (PB), Gary Hobbs (GH). 2. Declaration of Interests: CP declared a personal and prejudicial interest in item 6c 3. Public 10 minute session: A resident fedback that some people were unhappy at having to pay to attend the Christmas Fayre when free elsewhere. CP proposed that pass to the VHC via JG for further discussion, seconded by PM, all in favour. Resident proposed that local village trades people be listed in a one pager posted to all households. CP proposed to look at figures and talk to Nicola Talbot and Church about such a notice. 4. Sue Saddington, District & County Councillor Session - (Carried forward to item 9 when SS arrived at meeting). 5. Minutes - approve the minutes of the meeting on 16th Nov 2009. JG/CP, all in favour. 6. Planning a. Planning application 09/01600/ADV (retrospective) for display of an internally illuminated double sided pole mounted display unit at the BP Garage, Great North Road. CP proposed to fully support, seconded by PM, all in favour. b. Planning application 09/01617/ADV for erection of 3 floodlights in car park, 2 being retrospective at the Ashiana, Great North Road. CP proposed that ‘The Parish Council objects to the proposal due to the design of the large floodlights that tilt, the impact on neighbouring properties in that when the lightsare tilted towards the neighbouring property this illuminates the property at night time and the over intensification of the site with the number, size and high wattage of the floodlights which should be more in keeping with street light level wattage and illumination and pointing down away from the neighbouring property'. Seconded by JG, all in favour. c. Planning application 09/01719/FUL for erection of a 2 storey rear extension at 1 The Grange. CP had declared a personal and prejudicial interest in this matter and was therefore unable to vote. This left 2 members only, below quorum of 3 and thus the Parish Council were unable to comment further on the application. d. Decision on Tree work application 09/01572/TPO at 22 the Grange. PM read decision granting the work on the mature oak tree in the rear garden of this property and the conditions of the work. e. Growth Point Report from the ‘Save Newark Market Town Turn The Growth Point Development Down Group'. All councillors had received a copy of the document inviting comment from this group. All councillors had already previously commented on the Core Strategy Options Report and JG proposed that make no further comment on this, seconded by CP, all in favour. 7. Rural Services Network Manifesto IH circulated last meeting for any comment. PM propose pass to CDG to look at further as necessary, seconded by CP, all in favour. 8. Highway Log Review CP reported additional item of the entry to the Ferry Inn car park off Ferry Lane as being very uneven with potholes. KB to add to log and report to Highways. a. Trent Close Flooding - Has been reported, awaiting camera inspection of drains. JG proposed KB report again to Highways and chase, seconded by CP, all in favour. 9. (item 4 carried forward, Sue Saddington Session) SS arrived at meeting at 7.45pm. SS updated on following:- a. Marshalls - buses over crossing, waiting to hear. b. Trent Close flooding, SS recommends that KB write to Andy Wallace and copy in Jo Horton, need to CCTV the drains and have been waiting for more than a year. PM proposed KB to do this, seconded by JG, all in favour. c. BBC Scheme - KB advised that Jan from the scheme had been in touch, cannot site the bench in this years' proposal on the triangle of grass by the Methodist Church due to the infrastructures beneath, does the PC want it situated elsewhere. CP proposed edge of that grass, seconded by JG, all in favour, KB to advise BBC Scheme. d. Healthcare Review SS recommended that PC put on agenda for next month and invite comment from residents so that a representative view can be given from the PC as part of the consultation. KB to put on Jan agenda. e. Crab Lane Portaloo - item 17, now gone. 10. Marshalls Bus Services KB advised no reply yet to season ticket query. Carry forward to Jan meeting 11. Footpaths a. Restricted Byway No.7 - Trent Ford Road and Ferry Road. PM outlined content of correspondence from County that had gone to Rights of Way committee who accepted the recommendations as previously discussed and supported by the PC to have TFR stopped up to public footpath status and Ferry Road stopped up to public bridleway status. Notices have been served and case documents are available for view via Steven Eastwood at County Council legal team. Magistrates Court date for stopping up is Weds 17th Feb at 10.00am at Newark Magistrates Court. Objectors and other responses to the skeleton arguments must be received by 8th Jan 2010. b. Ferry Road Levelling and Flood Protection KB advised that received comprehensive document from Trevor Frecknall relating to this. GH had met with Rob Percy and Daniel Widdowson of the EA on the riverside after last meeting and as such PC is pending a response from Daniel at the EA regarding his view over the flood protection along Ferry Road. PM propose wait for EA response and carry forward to Jan meeting, seconded by CP, all in favour. 12. Trees a. Management plan for The Grange/The Park Area - KB confirmed that County had advised that they will cover all the costs in the proposal. KB passed to Sara Chadd at the meeting as per the mandated action from Nov meeting and asked Sara to provide a one page response to the recommendations for the January meeting. 13. Allotments KB advised that had now received 8 replies from residents expressing an interest in allotments in the village. PC is now required to investigate the provision further. KB seeking advice from NALC and District and also will form part of village survey to understand current usage by residents in other villages and costings to inform PC considerations. Sara Chadd also said that she had made allotment provision as part of the WISC project and she would be interested in sharing them. PM requested that she provide more info on this to KB for Jan meeting. C/F as Jan agenda item. 14. Financial Matters a. Approve budget for 2010/11 KB had circulated draft budget to all councillors in advance of meeting. Based on budget, reserves at end of 2011 should be circa £10,500, with an additional £5000 in the Community Fighting Fund. Thus, precept to increase this year to £10k. Was reduced last year to £8k from £11k year before because of the timing of the PWLB loan for the MRCC. Need to increase back to £10k to cover loan payments. CP proposed to approve with no amendment, seconded by JG, all in favour. i. Agree precept for 2010/11 As above, proposed £10k by CP, seconded by JH, all in favour. b. Community Donations - Luncheon Club - C/F to Jan. c. Accounts payable i. VHC Room Hire Nov £10.00 - CP/JG, all in favour ii. Ferry Inn - Andy Willey - Citizen of Year Buffet - Section 137 - £50.00 - CP, PM, all in favour. 15. Notts County Council Budget Report PM proposed to circulate via councillors and report back at Jan meeting. 16. Community Development Group (CDG) a. Remit and members KB read out IH's guidelines for this group, remit and ways of working. JG proposed to accept, seconded by CP, all in favour. KB to take to CDG first meeting next Mon 21st Dec at 7pm, then pass to VHC via Jude Andrews. b. Village Survey - C/F to Jan meeting. 17. MRCC Update a. Parking & Security PM outlined concerns over car parking and locking in/out of cars. JG advised of safety concerns and also concerns over access to playing field if left unlocked. The new ‘IN' will be first gate as approach village from the A1; the ‘OUT' will be the second gate nearer to the school. Signs and painting are in process of being sorted out. PM propose that MRCC discuss the issues again and feed back to PC at next meeting. Seconded by CP, JG agreed to take concerns back to MRCC. b. Accessibility by groups to MRCC - C/F to Jan meeting. 18. Crab Lane Portaloo. Removed 19. General Correspondence a. Newark Healthcare Review - PC has same documentation that is in public domain. Put on Jan agenda for comment. b. Bagged salt - letter received offering up to 5 large bags of salt free of charge by County Highways to be delivered to village for village use as desired. JG proposed to accept offer, seconded by CP who will look at GRIT bins and advise KB. KB then to liaise with County to arrange delivery. c. Barry Staniforth - CP advised of sad news that Barry had passed away and funeral Mon 21st at 11.30 at South Muskham Church. Important to remember that Barry sold the land that the playing field and old village hall is located on to the PC at the time and without that land the new village hall would not be here now. PM closed the meeting 8.25pm. -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------